At TIMETOACT GROUP, every hour worked translates into value - whether it's billed to a customer or allocated to an internal project. Yet the time-tracking process seemed cursed as every month the same tragic chain of events unfolds:
A harmless email reminder lands in the inboxes of unsuspecting employees. "🕒 Reminder: Submit Your Worklogs Before Friday!"
At first, no one pays attention. "I have plenty of time," they think. But time is the one thing they don’t have.
By Thursday afternoon agitation and desperation starts going around as the time-tracking monsters start to appear:
And then, the worst of them all arrives - The Payroll- and/or Invoicing-Reaper.
It does not forgive. It does not forget. It only asks one thing:
The only escape? Submitting worklogs as work happens. But only few manage to do it. And next month, it will happen again.
Sound familiar to you? Our Team Members logged hours in disconnected systems, often double logging to ensure customer invoices and inter-company invoices could be generated. Invoicing for customer projects? Slow and error-prone. Payroll processing? Frustratingly inefficient. With nearly 1400 employees, missing or incorrect worklogs where a constant risk which required close tracking by project managers and team leads, leading to excessive admin work. Not too mention HR checking up on overtime.
The solution? Leveraging the power of Atlassian Jira, Tempo Timesheets and neat interface to SAP - bridging the gap between work, billing, and payroll seamlessly. The result? Thousands of saved admin hours, no more invoice errors, full financial visibility and… team members that can focus on their work instead of time-sheet construction. Sure, human error can still happen - but it’s easier to spot and to fix then ever before.
Before implementing the integration, TIMETOACT GROUP struggled with:
The administrative burden was massive—manually fixing errors took hours every week. Worse, revenue was leaking due to missing billable hours. The company needed a smarter way to track time without burdening team members or risking financial accuracy.
More than 300+ team- and project-leads, we estimated at least 2 hours per person per month, and at least 15 minutes per team member per week - that sums up to roughly 20’000 hours per year for 1400 team members all in. Depending on your average hourly rate, that brings you anywhere between $800k to $1.2M in costs.
To solve these challenges, TIMETOACT GROUP built a smart, automated integration between Tempo Timesheets and SAP, ensuring every worklog flows seamlessly from employees to payroll and invoicing - without manual intervention.
How It Works:
In sum, logging work became a lot simpler and adapted to most of your team member characters - the immediate- and the end-of-the-week-loggers. Team Members, Team Leads and Project Managers save time as they can fix and correct worklogs as they occur.
By integrating Tempo Timesheets with SAP, TIMETOACT GROUP turned an inefficient, error-prone process into an well-oiled process and financially precise system - and frankly, most of the time-tracking monsters are looking for a new job
At this point, a big thank you for the great teamwork and the great products that make all this possible: