Work Management with Atlassian Tools | catworkx Solutions

Work Management

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Schaeffler Technologies: Successful transformation of the Atlassian product world

For over 75 years, Schaeffler has been moving the world. Founded by Wilhelm and Georg Schaeffler in Herzogenaurach, the company has developed into a global technology leader, providing precision components and systems for engines, transmissions and chassis, as well as rolling and plain bearing solutions for industrial applications worldwide. In the face of increasing digitalization, Schaeffler decided to transform its Atlassian infrastructure. catworkx is supporting Schaeffler in developing and implementing this ambitious project

"Our goal as the Collaborative Tool Solutions Team Schaeffler is to shape the collaboration of teams, projects and organisational units at Schaeffler with a future-oriented approach by using the Atlassian toolchain in conjunction with agile frameworks. With the support of catworkx, we are able to use our full potential as a team and develop innovative solutions for this goal."

Tina Weber

Tina Weber
Product Owner – Collaborative Tool Solutions

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Successful cloud migration at Wien Energie

Wien Energie, a leading energy company, was faced with the challenge of modernizing its existing project management and documentation platforms from Jira and Confluence Server. It decided to migrate from server to cloud. The cloud-based solution promised seamless integration of updates and new features to better meet the company's evolving needs, as well as a higher standard of security. Wien Energie implemented the successful cloud migration together with catworkx Austria.

"At the beginning of the cloud migration, we assumed that it would be relatively easy. It was only in the process itself that we were surprised by the complexity and how much work is really involved. But the consultants from catworkx gave us great support, so everything went perfectly."

Thomas Binderhofer

Thomas Binderhofer
Service Management

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Thieme Compliance – On the way to a project organization: Agile project portfolios with Atlassian tools

As a solution provider for all aspects of doctor-patient communication, Thieme Compliance was faced with the challenge of mapping company-wide projects transparently and centrally. With the support of catworkx, Atlassian tools were introduced for demand and project portfolio management. catworkx accompanied the company from the modeling of workflows to the rollout of the new PPM system. This not only reduced the number of tools in use, but also promoted a cultural change towards a project organization.

"catworkx provided us with excellent support during the implementation because, in addition to helping us develop the workflows, we were also able to benefit from best practices during the implementation. In addition, the licensing department at catworkx is helping us very well with managing Atlassian licenses."

Rainer Friedensohn

Rainer Friedensohn

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Cross-Departmental Collaboration in C&A With Atlassian: Moving to Jira

TIMETOACT simplifies cross-departmental collaboration in C&A across the Atlassian product line.

"A big praise for TIMETOACT for the flexibility and constructive solution finding, especially with regard to the change from data center to cloud."

Ulrich Ohlwein
Business Architect

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Fast Cloud Migration With Flawless Customer Support

TIMETOACT migrates solvatio AG's Jira and Confluence to the cloud to ensure flawless customer support and optimal collaboration.

"Despite time pressure and the short-term nature of our problem, TIMETOACT supported us professionally throughout the entire project. Their high level of technical expertise and fast working methods were the key to this."

Christian Staab
IT Administrator

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The cost of lost time and the opportunity for 350% ROI: Time-tracking reinvented and integrated

The TIMETOACT GROUP faced a massive challenge: countless hours lost due to inefficient work logs, duplicate entries and errors that led to high costs. By integrating Tempo Timesheets and SAP, the TIMETOACT GROUP has transformed a flawed, inefficient system into an automated, accurate process. The result: over 10,000 hours less administrative work per year, 100% billing accuracy and significantly optimized budget control.

" Integrating Tempo Timesheets with SAP wasn’t just a technical upgrade - it was a step-change towards operational excellence and enabling our group-companies to jointly deliver value to our customers."

Sascha Wadenpohl

Sascha Wadenpohl
Chief Delivery Officer

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Budget-friendly and future-proof: New license strategy for CG Car-Garantie

As one of the leading specialist insurers for warranty and customer loyalty programs for new and used vehicles in Europe, CG CarGarantie Versicherungs-AG focuses on innovative solutions and long-term partnerships. With a growing IT infrastructure and increasing demands on efficiency and cost control, the question of optimizing the existing Atlassian licensing arose in the summer of 2024. Together with catworkx, an optimization could be carried out that ensures cost efficiency and flexibility.

"catworkx actively approached us about the upcoming license renewal and determined our needs. An attractive offer was prepared in a very short time. Concerns and technical dependencies were resolved thanks to catworkx expertise. We are happy to have catworkx as a reliable partner at our side!"

Markus Wolf
Teamlead Client Infrastructure - IT

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More functions, better performance: smartOPTIMO migrates its Atlassian solutions to the cloud

To optimize both internal and external collaboration, smartOPTIMO has been relying on the proven Atlassian solutions for 8 years. Jira acts as a reliable ticketing system, while Confluence serves as a wiki and collaboration tool. These tools are seamlessly integrated into the company's PLM (Product Lifecycle Management) system. After experiencing server outages with their previous provider, the company decided to switch to the Atlassian cloud to take advantage of the latest features and innovations. The experts at catworkx are providing smartOPTIMO with expert support throughout the entire migration process to the cloud.

"We have now mapped 95 percent of the requirements that we had implemented in the server world in the cloud. At the same time, a whole range of new features and functions are now available to us. For example, there is a corresponding replacement in the cloud for almost every on-prem application. There are no more server failures and troubleshooting has improved significantly."

Johannes Nazarov

Johannes Nazarov
Application Manager

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After eight years: update and expansion of the Jira reporting system in the Nuremberg parking garage

PS Parkhaus Service Nürnberg GmbH manages eight parking garages in the city center and five parking garages in the Nuremberg metropolitan area. In 2011, Atlassian partner catworkx was hired to implement a system for message tracking that would provide the greatest possible transparency in automated message volume, classification of message processes, their internal management and traceability. Jira was used as the basic solution at the time. An interface developed by catworkx (Transfer Agent) has since been ensuring communication between Jira and the parking garage intercom system. After eight years of stable operation without updating the system, new requirements (time tracking, long-term parkers, master data maintenance) made it necessary to update and expand the previous reporting system in 2019.

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Topmotive – customer relationship management with Jira and Confluence

TOPMOTIVE Group is made up of Europe's leading companies in the field of catalog and information systems and services in the automotive independent aftermarket (IAM). The company offers spare parts dealers, parts manufacturers and workshops a coordinated portfolio for the passenger car, truck and motorcycle segments. Headquartered in Bargteheide, the company is represented at a total of nine locations in five countries. The number of employees has grown from 78 to 250 in the last five years. To provide a solid technical basis for this development, Karsten Weigel, the Enterprise Application Manager at DVSE, had to create synergies between the departments and thus break down existing silos: “Easily create, maintain and display sales-relevant information about leads (potential customers), customers and partners in one system” was his vision. With the help of catworkx, he successfully implemented this goal.

" The catworkx team is highly competent and the interaction is open and honest. I had a very good feeling about working together from the very beginning."

Karsten Weigel

Karsten Weigel

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Manage vacation, sick leave, and absences with Jira

From catworkx's point of view, there are hardly any limits to the flexible use of Jira applications such as Jira Core when it comes to mapping, managing and tracking processes in companies. A somewhat atypical Jira use case for which catworkx has developed the "Leave Management" app is the management of absences (e.g. vacation, special leave, unpaid leave, individual absence, illness). For all employees, the number of days is logged for each absence type and reset to a previously defined value on a key date (e.g. turn of the year). The different types of absence are mapped via special task types with tailor-made workflows.

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Cross-departmental time tracking in large companies with Jira and Tempo

catworkx implemented a cross-departmental time tracking solution for a large enterprise using Jira Software and the Tempo Timesheets app. This integration allows employees to log their work hours directly within Jira, streamlining the process and reducing errors associated with manual entries. The collected data is then utilized to generate comprehensive reports, providing management with valuable insights into productivity and resource allocation. This solution enhances transparency across departments and aids in informed decision-making regarding project timelines and workforce management.

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